Guide for Obtaining Your Certificate of No Criminal Record in Suzhou, China

This Guide is about how foreign nationals obtain a Certificate of No Criminal Record in Suzhou, China. The certificate is also known as a police certificate/check/clearance in other countries.

According to a police officer we met in Suzhou, in Dec. 2020 Jiangsu Provincial Public Security issued a new regulation on Certificate of No Criminal Record applications. The new regulation is titled Regulations for Jiangsu Public Security Organs on Issuing and Checking Records of Law Breaking and Criminal Offenses. The regulation is not available to the public and we were only allowed to take a quick peek at part of the content.

The procedures and requirements for getting a Certificate of No Criminal Record in Suzhou are basically the same as in Hangzhou. a Chinese proverb says “just as there is paradise in heaven, there are Suzhou and Hangzhou on earth”. Many people get confused with these two cities thinking they are located in the same province of China, but, in fact, Suzhou is a city in Jiangsu Province while Hangzhou in Zhejiang Province. Their similarities in the applications add another reason for the confusion.

STEP 1: Get Notary’s Letter Requesting Police Station to Check Criminal Records

The local rules in Suzhou provide that you must ask the notary office to request local police station(s) to check whether you have any criminal records. The request is written in a letter that you need to deliver to the intended police station.

Where to apply?

There are multiple notary offices in Suzhou that are licensed to handle foreign-related notary applications. The major notary office is Suzhou Notary Public Office whose contact info is shown below.

Suzhou Notary Public Office
Address: Google Maps or Baidu Maps
Phone: +86.0512.68083871
Website: http://www.szsgzc.com/

Processing Time?

On the spot.

Required documents?

Sample Notary Letters to Police Stations

Suzhou Notary Public Office issues the letter in two different formats both meaning the notary requests a local police station to check criminal records. Some police stations prefer Format A while the others prefer Format B. The letter is put into an envelope provided by the notary office.

STEP 2: Obtain Certificate of No Criminal Record Issued by Police Station

After you get the notary’s letter, you need to deliver the letter along with other documents (explained below) to the police station where you registered your residence. The Certificate of No Criminal Record will issue a police station in reply to the notary’s letter.

Where to apply?

It should be the police station where you registered your residence. If you registered with multiple police stations, you need to apply for a separate Certificate of No Criminal Record with each police station.

Who are eligible?

A foreign national must have registered residence with local police station(s) and obtained Temporary Residence Registration Forms. If you no longer keep some old Temporary Residence Registration Forms, the police station would look up your records on their computer.

Processing Time?

On the spot or a couple of days.

Required documents?

  • Notary’s letter requesting the police station to check criminal records
  • Passports
  • Temporary Residence Registration Forms
  • Power of attorney, if a third-party is appointed to handle the application.

Sample Certificate of No Criminal Record Issued by Police Stations

We have seen two different formats of Certificate of No Criminal Records issued by police stations in Suzhou.

STEP 3: Return to Notary Office for Notarization

After you get the Certificate of No Criminal Record issued by the police station, you need to return to the notary office and submit the certificate for applying for a Notarial Certificate of No Criminal Record with English translation or other language translation as needed.

Processing Time?

3 to 5 days.

Sample Notarial Certificate of No Criminal Record

All notary offices across China issue Notarial Certificates of No Criminal Record in the same format. Please take a look at our article, What a Certificate of No Criminal Record Should Look Like.

Conclusion

In practice, we find that some police stations still have no experience in issuing Certificate of No Criminal Records to foreign nationals. Officers at one police station had to ask their colleagues in other police stations about how to handle an application. For those police stations that are familiar with this application, their document requirement may vary slightly. For example, one police station requires an original power of attorney authenticated by a Chinese embassy and another just requires a signed copy of the power of attorney. We think these variations could be unified if there were a centralized police department designated for receiving applications, like the way Guangzhou police is doing.

At ZhaoZhao, we are committed to providing foreign nationals with high-quality services for obtaining Certificates of No Criminal Record in China or preparing statements explaining why a certificate is unobtainable. If you are interested in using our service, please fill in a quote request form. Click the below button to get started.

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