This Guide is about how foreign nationals obtain a Certificate of No Criminal Record in Chengdu, China. The certificate is also known as a police certificate/check/clearance in other countries.
Local authorities in Chengdu are among the earliest who issued publicly available rules governing the issuance of Certificates of No Criminal Record to foreign nationals. The Announcement Regarding the Issuance of Certificates of No Criminal Record to Foreigners in Chengdu was is issued in 2016 while Beijing, Guangdong and Fujian first had their rules in 2019.
Where to apply?
In Chengdu, a foreign national who needs a Certificate of No Criminal Record must apply to a local notary office with the power to issue foreign-related notarizations. Upon accepting the application, the notary office will request the Division of Exit and Entry Administration of Chengdu Public Security Bureau (PSB) to run a criminal record check and return a check result (i.e. Certificate of No Criminal Record) to the notary through an internal channel. Upon receiving the check result, the notary will issue a Notarial Certificate of No Criminal Record based on it.
While there is a number of such notary offices in Chengdu, we always file applications with Chengdu Notary Public Office which is the biggest notary office in the city.
What are the requriements?
- You must have resided in Chengdu for 180 days or more; and
- You must have China residence permits issued in Chengdu during the periods you seek to cover by a Certificate of No Criminal Record.
(a) Passports—Originals or Authenticated Copies
The original documents of your passports are always preferred. If original passports are unavailable and only copies are provided, the copies must be authenticated by a Chinese consulate/embassy.
(b) Temporary Residence Registration Form
At least one Temporary Residence Registration Form must be provided. Click here to view a sample.
(c) Employer/school letter confirming no criminal record
Click here to view a sample. Always use letterhead if possible. You don’t have to specify a recipient as the sample shows.
(d) Foreign-related work unit contact card
Every work unit in Chengdu that employs foreign nationals should have this document. Click here to view a sample.
(e) ID photos. If a third-party is appointed to file the application on your behalf, also provide an authenticated declaration confirming the ID photo is the true photo of yourself.
Click here to view a sample declaration. The declaration must be authenticated by a Chinese Consulate/Embassy.
(f) Power of attorney
A power of attorney is required if a third-party is appointed to file the application on your behalf. The power of attorney must be authenticated by a Chinese consulate/embassy.
How long will it take?
The entire processing time from filing the application to receiving the completed certificate is about 15~20 working days. You will be notified by the issuing notary office when the Notarial Certificate of No Criminal Record is ready for pick-up.
Sample Notarial Certificate of No Criminal Record
All notary offices across China issue Notarial Certificates of No Criminal Record in the same format. Please take a look at our article, What a Certificate of No Criminal Record Should Look Like
We have never seen anywhere in China that local authorities require an applicant to provide a foreign-related work unit contact card and an authenticated declaration confirming a photo is your true likeness. These requirements make Chengdu the winner of the most difficult city in terms of obtaining Certificates of No Criminal Record for foreign nationals. We don’t understand why the authorities are so obsessed with the ID photo declaration. Wouldn’t be much easier if notary officers just have a video call with the applicant to confirm if the submitted photo is authentic?
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